We have received several inquiries for further information regarding the reserve study process. It's always difficult to stay current on new developments on the topic of reserve studies. If you would like to receive a copy of our email quarterly newsletter please email us at
While providing that type of information is generally considered to be beyond the scope of activities of this organization, one of our member reserve study companies has provided information and agreed to make it accessible on this site.
Reserve study policies
The majority of associations or other organizations that engage in the process of having reserve studies performed as part of their capital budget process do so with little or no advance planning. In general, by failing to adopt reserve study policies as an organization, the scope, process, and reporting of the reserve study is left up to the individual or company engaged to perform the reserve study. Any association or other organization desiring a reserve study should engage in advance planning, with the establishment of reserve policies as the first major step in the process. This places the association or other organization firmly in charge of the process. Facilities Advisors has provided two sets of model reserve study policies, the short form version generally geared towards smaller associations, and the long form geared towards larger, more complex organizations.
These documents are all copyrighted. Permission is hereby granted to associations and management companies as single users for personal use only. Commercial use of these documents by other reserve study companies is strictly prohibited. Download of these documents is considered acceptance of these terms.
MS Word versions of these documents are available at http://www.reservestudyusa.com/downloads
Reserve study RFP (Request For Proposal) templates
The majority of associations or other organizations that engage outside reserve consultants to perform their reserve studies do so by simply "going out to bid." By doing so, they give up complete control of the reserve study process, the standards that will apply, and the type of report to be received. A well-drafted RFP allows the association or other organization to retain control of the process. Facilities Advisors has provided two sets of model RFP templates, the short form version generally geared towards smaller associations, and the long form geared towards larger, more complex organizations.
These documents are all copyrighted. Permission is hereby granted to associations and management companies as single users for personal use only. Commercial use of these documents by other reserve study companies is strictly prohibited. Download of these documents is considered acceptance of these terms.
- Sample RFP for Reserve Study Services - Short Form
- Sample RFP for Reserve Study Services - Long Form
MS Word versions of these documents are available at http://www.reservestudyusa.com/downloads
Example reports
Example supplemental schedules
Other reserve study information
"Reserve Studies - The Complete Guide" is a 430 page book that explores the entire reserve study process. Five industry experts contributed to this book. We have not seen a more comprehensive analysis of this subject. The 2016 version is available for download as an electronic Adobe Acrobat document at HOApulse.com. The table of contents below shows you the topics covered.
Chapter and Title
- Introduction - Reserve Study Basics
- History of reserve Studies in the CID Industry
- Reserve Study Theories
- Reserve Study Standards / Organizations
- Reserve Study Scope of Services
- Reserve Study Physical Analysis
- Reserve Study Financial Analysis
- Understanding Percent Funded
- Reserve Study Financial Reporting Framework
- Software and Calculations
- Investing Reserve Funds
- Establishing Reserve Policies
- Specialty Associations and Other Organizations
- Resources
- State Reserve Study Statutes