We have received several inquiries for further information regarding the reserve study process.  While providing that type of information is generally considered to be beyond the scope of activities of this organization, one of our member reserve study companies has provided information and agreed to make it accessible on this site.

Reserve study policies

The majority of associations or other organizations that engage in the process of having reserve studies performed as part of their capital budget process do so with little or no advance planning.  In general, by failing to adopt reserve study policies as an organization, the scope, process, and reporting of the reserve study is left up to the individual or company engaged to perform the reserve study.  Any association or other organization desiring a reserve study should engage in advance planning, with the establishment of reserve policies as the first major step in the process.  This places the association or other organization firmly in charge of the process.  Facilities Advisors has provided two sets of model reserve study policies, the short form version generally geared towards smaller associations, and the long form geared towards larger, more complex organizations. 

These documents are all copyrighted.  Permission is hereby granted to associations and management companies as single users for personal use only.  Commercial use of these documents by other reserve study companies is strictly prohibited. Download of these documents is considered acceptance of these terms.

MS Word versions of these documents are available at http://www.reservestudyusa.com/downloads

Reserve study RFP (Request For Proposal) templates

The majority of associations or other organizations that engage outside reserve consultants to perform their reserve studies do so by simply "going out to bid."  By doing so, they give up complete control of the reserve study process, the standards that will apply, and the type of report to be received.  A well-drafted RFP allows the association or other organization to retain control of the process.  Facilities Advisors has provided two sets of model RFP templates, the short form version generally geared towards smaller associations, and the long form geared towards larger, more complex organizations. 

These documents are all copyrighted.  Permission is hereby granted to associations and management companies as single users for personal use only.  Commercial use of these documents by other reserve study companies is strictly prohibited. Download of these documents is considered acceptance of these terms.

MS Word versions of these documents are available at http://www.reservestudyusa.com/downloads

Other reserve study information

"Reserve Studies - The Complete Guide" is a 430 page book that explores the entire reserve study process.  Five industry experts contributed to this book.  We have not seen a more comprehensive analysis of this subject.   This 2015 paperback version of this book is available at Amazon.  The 2016 version is available for download as an electronic Adobe Acrobat document at HOApulse.com.  The table of contents below shows you the topics covered.

Chapter and Title

1 - Introduction - Reserve Study Basics

2 - History of reserve Studies in the CID Industry

3 - Reserve Study Theories

4 - Reserve Study Standards / Organizations

5 - Reserve Study Scope of Services

6 - Reserve Study Physical Analysis

7 - Reserve Study Financial Analysis

8 - Understanding Percent Funded

9 - Reserve Study Financial Reporting Framework

10 - Software and Calculations

11 - Investing Reserve Funds

12 - Establishing Reserve Policies

13 - Specialty Associations and Other Organizations

14 - Resources

15 - State Reserve Study Statutes